The mission end date was known. Nobody saw it coming.
An unstaffed consultant is a dead loss, every single day. Marvin connects recruiting, staffing and invoicing: an alert ahead of every mission end, an unlimited consultant portal for e-signed timesheets, day-rate margin visible in real time. From sourcing to invoice, with no re-entry.
−intercontrat
30-day early warning
marge TJM
visible per mission & BU
CRA en ligne
one-click validation
Consultants on mission · 3 active
Mission end detected D-12Consultant
Mission
Day rate
Margin
Timesheet
Anaïs Benkacem
UX Researcher
Capgemini
Until June650 €
+32 %
Mehdi Hadj
Account Executive
Sopra Steria
Ends in 12 days580 €
+28 %
Camille Rousseau
Product Manager
Airbus
Repositioned720 €
+35 %
Camille repositioned before the bench — proposed on 2 matching missions.
Today's reality
What IT staffing firms tell us in demos.
"Mission end dates are known, but never caught in time"
The information exists — in a spreadsheet, in a BU manager's head. But nobody triggers the redeployment in time. The result: a consultant on the bench, a loss on the order of several thousand euros per month, per consultant. Every month.
Month-end timesheets, a race lost in advance
Email reminders, files going back and forth, approvals dragging on. A few days late on timesheets, and every payment of the month slips by just as much. An IT staffing firm's cash flow hinges on this detail.
Double entry from candidate to consultant
The recruited candidate becomes a consultant… in another tool. Records not shared, CVs imported one by one, history lost in the handover. The same person entered twice — and two versions drifting apart.
Skills files built in Word
For every positioning, someone manually reformats a CV into a skills file: copy-paste, layout, anonymized version. Hours per week on work that the data already in your database should produce.
How Marvin speeds it up
From recruitment to invoice, one single flow.
One record, from candidate to consultant
The recruited profile switches to consultant with no re-entry: CV, interview notes, history — everything follows. Sales and recruiting work on the same record, in the same tool.
The alert before the bench
Marvin knows every mission's end date and alerts you ahead of time. The consultant is matched against open client needs in your CRM: redeployment starts during the mission, not after it.
Timesheets that come in on their own
Every consultant gets their own People space — unlimited, no per-consultant license. They log their days and sign electronically, the client approves. Month-end without chasing anyone, with an audit trail.
From approved timesheet to invoice
The day-rate invoice is generated from the approved timesheet. Margin reads per mission, in real time — buy rate, sell rate — without waiting for the close. And the export goes straight to Pennylane.
What you'll use
The apps an IT staffing firm turns on first.
Marvin Desk
Unified ATS sourcing + sales CRM. Replaces your legacy staffing ERP + Pipedrive + LinkedIn Recruiter. Your entire pre-sales pipeline and pool in one tool, with native multichannel outreach.
Learn moreMarvin Cash
Auto-invoicing on validated timesheet. Sell rate vs cost rate, gross margin per mission, consolidated by BU. Direct accounting export. No more Excel invoicing.
Learn moreMarvin People
Consultant pool with real-time availability, mission history, centralized contracts and payroll. Cross-team view to reposition end-of-mission consultants.
Learn moreWhy Marvin
Marvin vs IT staffing tools on the market.
Without Marvin
- Legacy staffing ERPs: strong on delivery but poor sourcing CRM, weak search, underused database, little AI.
- ScopTalent: recurring bugs and poor support reported by multiple departing clients.
- Pipedrive (CRM) + a separate ATS + Excel invoicing combo: 3 tools, 3 subscriptions, zero coherence.
- In-house solutions (Odoo, custom dev): cover the basics but no AI matching, no multichannel outreach, no note taker.
With Marvin
- Bench time anticipation: end-of-mission alert + AI matching of consultants against open client needs. Structured repositioning, not improvised.
- Complete IT staffing stack: AI sourcing, sales CRM, missions, digital timesheets, daily-rate invoicing with margin consolidated by BU.
- One tool, one subscription per user. French platform, dedicated FR support, GCP Belgium hosting, GDPR compliant by design.
- AI copilot via MCP: search, matching, outreach drafts, note generation and progress reports.
The stack replaced
An entire IT staffing stack in a single subscription.
Add up what you pay today to cover the full cycle, from sourcing to invoice.
Everything included, unlimited consultant portal — with access to new technologies as they come out, no extra modules to buy.
The three questions you are about to ask us
What about migration?
We take over your history — candidates, contacts, notes, documents — with automatic deduplication and no downtime. You stay the owner of your data, exportable at any time.
What about my LinkedIn account?
Sends respect cautious quotas adapted to your account tier, with randomized delays. Built to work like a human, not a robot.
What about my data?
Hosted in France at Scaleway, by a French company under GDPR. And a team you can actually reach — that is what sovereignty means too.
The questions we actually get asked
How much does it cost?
We have years of history — how does the migration go?
Will my consultants see day rates and margin?
Won't LinkedIn sequences get our accounts banned?
“We are not making good use of our pool -- a database of 20,000 candidates that is underexploited.”
CTO of a French IT staffing firm
See all case studies