Timesheets, missions, daily-rate margin. The lightweight ERP for modern IT staffing firms.
IT staffing firms need mission tracking, timesheets, daily-rate invoicing and visibility on gross margin. But not the heaviness of a traditional ERP. Marvin brings sourcing, placement, timesheets and invoicing together in one connected app suite. You anticipate end-of-mission gaps and know your margin in real time.
−intercontrat
30-day early warning
marge TJM
visible per mission & BU
CRA en ligne
one-click validation
Today's reality
Heavy ERP, paper timesheets, invisible margin.
Heavy ERP, not built for recruitment
Traditional ERPs handle invoicing and timesheets, but cannot source, track a candidate pipeline or manage outreach. Result: you pay for a heavy ERP AND separate recruitment tools, with no coherence between the two.
Paper or Excel timesheets, time-consuming validation
The consultant fills out an Excel file or a paper form, emails it, the manager validates by reply, accounting re-enters it. Every month, the same dance of reminders and corrections. A timesheet should take 30 seconds, not 3 days.
No real-time daily-rate margin visibility
Sell rate vs cost rate: how much are you actually making on each mission? The calculation is manual, never real-time, never consolidated by business unit. Impossible to know which mission is profitable and which erodes your margin without waiting for month-end close.
Bench time not anticipated
A consultant's mission ends in 30 days and nobody has started repositioning them. Without automatic alerts or matching against open client needs, bench time becomes the norm. Every day without a mission is zero billable revenue.
External sourcing absent from the suite
Your ERP handles missions and invoicing, but to recruit new consultants, you need to leave the tool. LinkedIn on one side, pool on the other, no bridge between them. Sourcing stays artisanal even though it drives everything else.
How Marvin speeds it up
From consultant sourcing to consolidated daily-rate margin.
Consultant sourcing: pool + LinkedIn
Semantic search across your consultant pool and LinkedIn. AI matches skills, availability and mission history. One-click Chrome extension to import a profile. Your consultant database is queried first.
Placement on mission
Placement creates the mission with all structured data: sell rate, cost rate, duration, end client, key dates. The consultant, recruiter and client are linked in one space. The mission is active, tracking begins.
Digital timesheets, one-click validation
The consultant enters their days in 30 seconds. The recruiter and client validate online with audit trail. 218 days/year calculated automatically. No more email reminders, no more Excel files circulating by email.
Daily-rate invoicing and gross margin per mission
Client invoice generated from validated timesheet, consultant invoice mirrored, gross margin displayed per mission and consolidated by business unit in real time. Direct accounting export. You know which mission is profitable before month-end close.
End-of-mission anticipation
30 days before a mission ends, automatic alert + AI matching between the consultant and open client needs in your pipeline. Cross-team availability view. Bench time becomes an exception, not a routine.
Consolidated view by business unit
Gross margin, utilization rate, bench time, revenue forecast: everything is consolidated by business unit in real time. The manager sees trends without waiting for the monthly report. Staffing decisions are made with the right data.
What you'll use
The apps an IT staffing firm turns on first.
Marvin Desk
Unified ATS sourcing + sales CRM. Replaces Boondmanager + Pipedrive + LinkedIn Recruiter. Your entire pre-sales pipeline and pool in one tool, with native multichannel outreach.
Learn moreMarvin Mission
Complete consultant portal: digital timesheets, OCR expense reports, auto-generated contracts, leave and availability management. The full mission lifecycle.
Learn moreMarvin Cash
Auto-invoicing on validated timesheet. Sell rate vs cost rate, gross margin per mission, consolidated by BU. Direct accounting export. No more Excel invoicing.
Learn moreMarvin People
Consultant pool with real-time availability, mission history, centralized contracts and payroll. Cross-team view to reposition end-of-mission consultants.
Learn moreWhy Marvin
Marvin vs IT staffing tools on the market.
Without Marvin
- Boondmanager: legacy delivery but poor sourcing CRM, weak search, underused database, little AI.
- ScopTalent: recurring bugs and poor support reported by multiple departing clients.
- Pipedrive (CRM) + InRecruiting or Boond (ATS) + Excel invoicing combo: 3 tools, 3 subscriptions, zero coherence.
- In-house solutions (Odoo, custom dev): cover the basics but no AI matching, no multichannel outreach, no note taker.
With Marvin
- Bench time anticipation: end-of-mission alert + AI matching of consultants against open client needs. Structured repositioning, not improvised.
- Complete IT staffing stack: AI sourcing, sales CRM, missions, digital timesheets, daily-rate invoicing with margin consolidated by BU.
- One tool, one subscription per user. French platform, dedicated FR support, GCP Belgium hosting, GDPR compliant by design.
- AI copilot via MCP: search, matching, outreach drafts, note generation and progress reports.
Currently using Boondmanager?
Many of our customers came from there. We'll show you how Marvin fits in — without breaking what works.
“We are not making good use of our pool -- a database of 20,000 candidates that is underexploited.”
CTO of a French IT staffing firm
See all case studies