AI-augmented headhunting. Progress reports in 5 minutes.
In executive search, the value lies in the quality of your interviews and the ability to produce flawless client deliverables. Marvin turns every interview note into actionable data, generates your progress reports with AI, and centralizes client brief, sourcing and short-list in a suite of apps designed for headhunting.
1h30 → 5 min
AI Progress Reports
IA + MCP
Claude + MCP native
search in notes
search in notes
Today's reality
The bottlenecks slowing down executive search firms.
Qualitative search impossible in traditional tools
Your ATS indexes structured fields, not qualitative content. Interview notes, committee debriefs, annotated CVs remain invisible to search. Relevant profiles are missed on every engagement -- even though the answer is already in your database.
Manual progress reports, 1.5 hours per deliverable
Every engagement progress report is assembled by hand: copy-pasting notes, formatting, recalculating statistics. That is 1.5 hours per report, multiplied by every active engagement. Production time that creates zero intellectual value.
No search across interview notes
You have conducted hundreds of interviews and built up deep candidate knowledge. But this material -- the most valuable -- is not exploitable. There is no way to find a profile by a skill mentioned in an interview 6 months ago.
Tools not built for direct approach
Generalist ATSes are designed to receive applications, not to headhunt. No outreach sequences, no follow-up tracking, no visibility on response rate by channel. Your headhunting workflow lives outside your main tool.
Client brief poorly leveraged over time
The initial brief is rich, but it ends up in a static document. No link between brief criteria and candidate qualification. Scoring stays in your head, traceability is nonexistent -- and the client asks 'where do we stand?' every week.
How Marvin speeds it up
From client brief to short-list, augmented by AI.
Structured and actionable client brief
The brief is entered once and becomes the thread running through the entire engagement. Search criteria, committee expectations, organizational context: everything is tracked and directly feeds sourcing and candidate scoring.
AI sourcing across your notes and talent pool
Semantic search across interview notes, CVs and LinkedIn profiles. Find a candidate by a skill mentioned in an interview 2 years ago. Your headhunting history becomes your greatest asset.
Interviews with AI Note Taker
Encrypted interview transcription (Meet, Teams, Zoom), structured summary on the candidate profile in 1 minute. For headhunters who take handwritten notes: photo your notes, automatic AI transcription.
AI-generated progress report
AI produces the progress report from notes, CVs and engagement history. Word, PDF or shareable link format. What used to take 1.5 hours is ready in 5 minutes. You edit, you send.
Short-list on a dedicated client portal
The client accesses a confidential portal with presented candidates, synthesis notes and engagement progress. No more email attachments and PowerPoints to maintain.
What you'll use
Essential apps for executive search.
Marvin Desk
Senior ATS + corporate CRM. Large-group accounts, steering committee contacts, per-account engagement history. Unlimited custom fields. Replaces AdMens, Cluen, Ezekia, Vinchere -- without the bloat or per-feature plugins.
Learn moreMarvin Scout
Semantic sourcing on senior executives. Search by experience, network, mobility signals -- and especially across YOUR past interview notes. 44% of placements already come from your own database.
Learn moreMarvin Note
Encrypted AI Note Taker for every sensitive interview. Configurable templates (qualification, committee debrief, steering presentation). Claude/MCP workflow for handwritten notes photo → candidate profile.
Learn moreMarvin Board
Confidential client portal: AI Progress Reports as shareable links, anonymized candidates, complete audit trail. No PowerPoint, no email attachments.
Learn moreWhy Marvin
Marvin vs the tools you're leaving.
Without Marvin
- AdMens / Admin: "archaic, Windows 98 or Minitel", plugins billed per feature, search doesn't cover qualitative content, migration loses data.
- Cluen: basic search, doesn't cover notes/CV qualitative. Marvin "significantly superior". -- Jouve
- Ezekia: "developed exclusively in English, half translated" + cross-base search impossible.
- Invenias: historical reference, but expensive, long setup, dated UI, no native AI.
With Marvin
- AI search in notes + CV + LinkedIn with boolean. Your 15 years of history become activable.
- Progress Reports generated via Claude + MCP: 1h30 → 5 minutes. AI workflow already adopted by modern executive search firms.
- Live in 2 weeks, AdMens/Admin/Cluen migration handled, no integration consulting.
- Confidentiality by default: audit trail, GCP Belgium hosting, AES-256 encryption, French editor.
Currently using AdMens / Admin?
Many of our customers came from there. We'll show you how Marvin fits in — without breaking what works.
“Search is instant, covers notes, CVs and LinkedIn profiles, and supports boolean. Significantly superior to Cluen.”
Independent executive search firm, ~15 people
See all case studies