The candidate you're hunting on LinkedIn? They're already in your database.
Headhunters tell us in demos: most of the candidates they search for are already in their database. Marvin queries your talent pool and LinkedIn in a single search, turns every interview into a structured, usable summary, and produces the deliverables your clients expect — without eating your evenings.
1h30 → 5 min
AI Progress Reports
IA + MCP
Claude + MCP native
search in notes
search in notes
Progress report — GM France mandate
Camille Rousseau
Proven industrial leadership, mobility OK — to present
Antoine Lefèvre
Great culture fit, package to validate
Sophie Martin
Strong, available Q4 only
Structured from your interview notes by Note — reviewed, never written from scratch.
"candidate open to relocating to Lyon"
Found in your notes
Interview May 12: "ready to move to the Lyon area for an ambitious industrial project" — COMEX mandate.
Search understands meaning, not just keywords.
Today's reality
What executive search firms tell us in demos.
"60 to 70% of the candidates we search for are already in the database"
And yet every mandate starts over on LinkedIn. The database on one side, the hunt on the other: two searches, twice the work — and candidates you've already met going through the whole circuit again as strangers.
Client deliverables devour your evenings
Approved target list, documented shortlist, dated progress reports, anonymization based on process stage — initials before presentation. All redone by hand, for every mandate, every week.
Mapping takes weeks
Mapping a market, identifying target organizations, qualifying incumbents: deep work your researchers redo from scratch — while part of it is already sitting in your interview notes.
The end of the process isn't secured
Counter-offer, three-month notice period, radio silence: "one candidate in ten gets retained." It's the riskiest phase of the mandate — and the least equipped. Follow-up relies on calendar reminders.
How Marvin speeds it up
What Marvin changes on a mandate.
One search, database + LinkedIn
Scout queries your talent pool first, then widens to LinkedIn — in a single request. Duplicates are matched automatically: you see who the firm already knows, who met them, and when.
Every interview becomes an asset
Note generates a structured summary before the call ends, following your templates. Semantic search then finds a candidate by what they said in the interview — not just by their title.
The client deliverable comes straight out of the tool
Board shares mandate progress with the client: one link, no account to create, candidates stage by stage, comments in the same place. The progress report stops being a document to maintain.
The end of the process under control
Off-limits respected — your client companies are excluded from searches. And all the way to the start date: structured follow-up, scheduled touchpoints during the notice period. Nothing relies on memory.
What you'll use
Essential apps for executive search.
Marvin Desk
Senior ATS + corporate CRM. Large-group accounts, steering committee contacts, per-account engagement history. Unlimited custom fields. Replaces the legacy exec-search suites -- without the bloat or per-feature plugins.
Learn moreMarvin Scout
Semantic sourcing on senior executives. Search by experience, network, mobility signals -- and especially across YOUR past interview notes. 44% of placements already come from your own database.
Learn moreMarvin Note
Encrypted AI Note Taker for every sensitive interview. Configurable templates (qualification, committee debrief, steering presentation). Claude/MCP workflow for handwritten notes photo → candidate profile.
Learn moreMarvin Board
Confidential client portal: AI Progress Reports as shareable links, anonymized candidates, complete audit trail. No PowerPoint, no email attachments.
Learn moreWhy Marvin
Marvin vs the tools you're leaving.
Without Marvin
- Legacy exec-search software: "archaic, Windows 98 or Minitel", plugins billed per feature, search doesn't cover qualitative content, migration loses data.
- Incumbent exec-search databases: basic search, doesn't cover notes/CV qualitative. Marvin "significantly superior". -- Jouve
- English-first international tools: "developed exclusively in English, half translated" + cross-base search impossible.
- The historical exec-search reference: expensive, long setup, dated UI, no native AI.
With Marvin
- AI search in notes + CV + LinkedIn with boolean. Your 15 years of history become activable.
- Progress Reports generated via Claude + MCP: 1h30 → 5 minutes. AI workflow already adopted by modern executive search firms.
- Live in 2 weeks, migration from legacy exec-search tools handled, no integration consulting.
- Confidentiality by default: audit trail, GCP Belgium hosting, AES-256 encryption, French editor.
The stack replaced
An entire executive search stack in a single subscription.
Add up your current licenses: database, sourcing, interview notes, outreach, client reporting.
Everything included — with access to new technologies as they come out, no extra modules to buy.
The three questions you are about to ask us
What about migration?
We take over your history — candidates, contacts, notes, documents — with automatic deduplication and no downtime. You stay the owner of your data, exportable at any time.
What about my LinkedIn account?
Sends respect cautious quotas adapted to your account tier, with randomized delays. Built to work like a human, not a robot.
What about my data?
Hosted in France at Scaleway, by a French company under GDPR. And a team you can actually reach — that is what sovereignty means too.
The questions we actually get asked
How much does it cost?
We have fifteen years of data — what does migration actually look like?
Doesn't tooled-up direct approach put our LinkedIn accounts at risk?
Our mandates are confidential — who sees what?
“Search is instant, covers notes, CVs and LinkedIn profiles, and supports boolean. Significantly superior to our previous tool.”
Independent executive search firm, ~15 people
See all case studies