The progress report no longer gets written.
It gets read.
Documented shortlist, dated progress update, anonymised version before presentation: your deliverables are produced from your interview notes and your talent pool, in your branding. You review instead of starting from a blank page.
From the first market map to onboarding follow-up, in the same tool.
Progress report — GM France mandate
Camille Rousseau
Proven industrial leadership, mobility OK — to present
Antoine Lefèvre
Great culture fit, package to validate
Sophie Martin
Strong, available Q4 only
Structured from your interview notes by Note — reviewed, never written from scratch.
"candidate open to relocating to Lyon"
Found in your notes
Interview May 12: "ready to move to the Lyon area for an ambitious industrial project" — COMEX mandate.
Search understands meaning, not just keywords.
8 → 1
subscriptions replaced by a single licence
Generated deliverables
from your interview notes, in your branding
Off-limits
your client companies excluded from searches
France
your data hosted in France
Day to day
Two ways to run an assignment.
Your setup today
The database on one side, the search on the other
- The target list and the market map take weeks. Mapping the market, identifying target organisations, qualifying incumbents: the groundwork starts from scratch on every assignment.
- Every search starts over on LinkedIn learning nothing from the ones before — and candidates a partner has already met go round the whole circuit again as complete strangers.
- What gets said in an interview can no longer be found. A candidate told you about their mobility, their terms, their timing: it sits in a write-up nobody can query six months later.
- Deliverables are rebuilt by hand assignment after assignment: documented shortlist, dated progress update, anonymised version before presentation.
- The client chases you because they can't see anything. Between two updates they have no visibility — and you produce a document to answer every question.
- The end of the process has no tooling. Counter-offer, three-month notice period, radio silence: the riskiest stretch of the assignment rests on calendar reminders.
With Marvin
Eight apps, one single set of data
- The target list is built in days. A single query searches your talent pool then widens to LinkedIn, and each assignment enriches the map for the next one instead of rebuilding it.
- Every search starts from what the firm already knows. Duplicates are matched automatically: you see who met the candidate, and when, before approaching them.
- Your interviews become searchable. The write-up is structured before the call ends, following your templates, and semantic search then digs through it like a CV.
- Deliverables come out of the tool, in your branding from the data already held — anonymisation included, according to the stage of the process. You review.
- Off-limits are enforced by the tool and onboarding is tracked as a stage in its own right: reminders scheduled through the notice period, right up to the start date.
Consolidation
Eight Marvin apps. Eight fewer lines on your bank statement.
Prices observed at search firms, per user per month. The names listed are examples of tools commonly used for each line of spend.
With Marvin
than your stack
for a broader scope
A single licence per user replaces the eight lines opposite. And you gain search across your interview notes, automatic off-limits and generated client deliverables along the way.
What Marvin changes
From the first market map to onboarding, without switching tools.
One single search, your own pool first
You describe the profile you're after: Marvin searches your database, then widens to LinkedIn within the same query. Duplicates are matched automatically, along with the name of the consultant who met the candidate and the date.
You know immediately what the firm already knows, before the first approach.
Your interviews become searchable
Our Note module structures the write-up before the call ends, following your templates. What is said in it — mobility, timing, terms, real motivations — then becomes queryable: semantic search digs through notes as thoroughly as CVs.
That is what turns fifteen years of history into a working tool rather than an archive. And every night, profiles linked to LinkedIn correct themselves: title, employer, location.
The progress report, generated from your notes
The progress update is produced from what is already in the tool: candidates in process, stages reached, assessments drawn from your interview write-ups. In your template, with candidates anonymised according to the stage they've reached. You review it and you send it.
The documented shortlist and the presentation pack follow the same logic: produced from the database, never laid out by hand. And between two updates, the client follows progress through a secure link, with no account to create.
The assignment held all the way to the start date
Off-limits are enforced by the tool: your client companies are excluded from searches, without depending on anyone's vigilance. Every action stays timestamped and attributed — who presented which candidate, when, and what was sent.
Confidentiality
Your assignments and your notes, with no grey areas.
Scaleway hosting, France
Your data is hosted and processed in France. No transfer outside the EU.
AES-256 encryption
AES-256 at rest, TLS 1.3 in transit, keys held in a managed KMS.
Assignment compartmentalisation
Each assignment lives in your workspace, with permissions configurable by role. On the client side, only the candidates for that assignment are visible, at the stage where you present them.
Full traceability
Every action is timestamped and attributed: who presented which candidate, when, and what was sent to the client.
Access and isolation
Strict isolation per firm, 2FA, SSO with Google Workspace and Microsoft Entra ID, complete audit logs.
Trust Pack on request
DPA (art. 28), technical and organisational measures, continuity plan, sub-processor annex, AI System Card. In French and English.
Migration
Three stages, without pausing your assignments.
D-30
Initial export
We help you request it from your current vendor, whatever format they hand back, and recover your other sources.
The following month
Structuring and clean-up
Our Data Engineer audits the database, deduplicates, sets aside empty records and brings the judgement calls to you. An AI recodes missing fields from the CVs. Your teams carry on working in the current tool.
D-1
Switchover
A final export to pick up the past month, live within 24 hours. You start with assignments that are up to date.
The questions we actually get asked.
We have fifteen years of history. What does migration actually involve?
Our assignments are confidential. Who sees what?
How are off-limits handled?
Does tooled-up direct approach put our LinkedIn accounts at risk?
How long until we're up and running?
Let's talk about your goals.
Thirty minutes on your live assignments and your actual history. Not a feature tour.