Book a demoDemo

Migration · we migrate your entire history · free with annual billing Switch tools.
Without stopping the firm.

A Marvin migration brings your whole history over from your current tool, in about a month. Candidates, contacts, companies, history, notes, attachments: we take your database, deduplicate it and make it usable, while your teams keep working in the old tool until the day before the switch.

Book a demoWhat we bring over
Your migration · one month, seen through a single recordD-Day · live
D-30First export
Over one monthStructuring
D-1Final export
D-DaySwitchover

Your teams: in Marvin, with no downtime

Your export final export · received

namecontacttags
LAURENT Mariemarie.laurent@example.comBack-end dev.
Marie Laurent(empty)backend dev, GO
M. Laurentsee attached CVAccounts payable
OUALI Karimk.ouali@example.comdata eng
Marie Laurentnote from 10/14client interview

The last export catches up on the past month.

In Marvin 1 record

Marie LaurentBack-end developer · 3 records merged
Email
marie.laurent@example.com
Phone
+33 6 12 34 56 78extracted from the CV
Skills
Back-end developmentGo
History
Processes and notes brought over+ yesterday's note, entered in the old tool

Live. Your teams switch over to up-to-date data.

Demo, fictional data.

Deduplication, normalised tags and contact details extracted from CVs: all part of the data transfer.

The process

Three stages.
Zero days of downtime.

During the switchover month, your teams work in their old tool. Marvin fills up in parallel. On D-Day, the data is already there.

  • We get your data wherever it lives.

    D-30 · First exportWe help you get the export from your current ATS or CRM: CSV, Excel or a direct API export, depending on the tool.

  • We structure, deduplicate and configure.

    Over one monthCustom fields, pipelines, integrations, user permissions. Your teams, meanwhile, carry on in the old tool.

  • The last export catches up on the past month.

    D-1 · Final exportThe month's new data is brought over the day before. Live within 24 hours, on up-to-date data.

The scope

What we bring over.
What stays on your side.

candidates_export.csvYour current tool
  1. Three rows for the same person.
  2. Tags written three different ways.
  3. The phone number stayed in the CV.
  4. Notes and CVs, scattered.
In Marvin · Candidates1 record
Karim OualiData engineer · Lyon
Email
k.ouali@example.com
Phone
+33 6 48 21 90 27Extracted from the CV
Skills
Data engineeringPythonTags normalised
History
Note from 12/03: free in June · 2 CVs attachedAttached to the record

Three rows merged into one record.

Demo, fictional data.

What we bring over

  • Candidates and contacts
  • Client and prospect companies
  • Process and stage history
  • Notes and interview write-ups
  • Attachments and CVs
  • Job and skill tags, normalised
  • Phone numbers and emails extracted from CVs

What stays on your side

  • Ask your current vendor for your data export
  • Approve the test environment
  • Decide how fields and stages map across

Already done from AdMen, BoondManager, Loxo, Teamtailor and Marvin V1.

1 monthor so, end to end

Without interrupting your business.

€1,500data transfer, free with annual billing

Deduplication and tag clean-up are part of it.

D-1final export

Nothing that happened during the month is lost.

24 hto go live

Your teams switch over the next day.

Support

We're with you.
We don't leave you on your own.

Our Customer Success team follows every migration end to end. We call you every week during the switchover, and we're still reachable afterwards.

“Real responsiveness, and a tool that evolves with us.”
Emeline B.Consultant · JM Cathala
Migration check-inEvery week, until the switchYour CSM
  1. Week 1
  2. Week 2
  3. Week 3
  4. Week 4
  5. D-day

Agenda · week 2

  • Initial export receivedRequested from your vendor, with our help.
  • Clean-up rules to approveDuplicates and tags: nothing is loaded without your sign-off.
  • Field and stage mappingYours to decide.
After the switch, the same person is still there to call.

Sample agenda. The number of weeks depends on your database.

candidates_export.csvReceived
Transfer
Encrypted in transit (TLS)
Storage
Hosted in France, with Scaleway in Paris
Handled by
Marvin's data team
Sub-processors
Listed in our DPA

Your data during the migration.

Hosted in FranceScaleway, in Paris. Subprocessors listed in our DPA.
Encrypted traffic and secretsTLS in transit. Secrets and tokens encrypted with AES-256-GCM.
Google and Microsoft sign-inGoogle Workspace or Microsoft Entra ID.
GDPR and DPADPA available, subprocessors listed. Security

Frequently asked questions

Before you switch tools.

Can you change ATS without losing your history?

Yes. Marvin carries over candidates, contacts, companies, notes, histories and documents, whatever the original tool. A named data engineer audits the database and submits every clean-up rule to you before the import, while your teams keep working in the old tool. The migration is free with annual billing.

How long does it take to set up Marvin?

About a month, the time it takes to carry over your history. First an export from your current tool; then our team structures and deduplicates your data and configures your Marvin; finally, a last export the day before the switch, and your teams move to Marvin with up-to-date data. Until then, they keep working in the old tool.

Do we have to stop our current tool during a migration to Marvin?

No. During the switchover month, your teams keep working in their old tool. A final export, the day before the switchover, brings over everything that happened in the meantime.

How much does bringing our data into Marvin cost?

Bringing over your data is worth €1,500, and it's free with annual billing.

What format should our data be in for a migration to Marvin?

Whatever your tool can produce: CSV, Excel, or a direct API export. We help you request it from your vendor.

Does the migration to Marvin handle duplicates and messy tags?

Yes. Records are deduplicated, job and skill tags are normalised, and the phone numbers and emails found in CVs are extracted onto the records.

What is left for the firm to do during a migration to Marvin?

Three things: ask your current vendor for the export, approve the test environment, and decide how fields and stages map across. Marvin handles the rest.

They trust us

See all our references

Your history, moved over.
With no downtime.30 minutes to see Marvin on a sample of your data, and your migration plan.

Book a demo